Facility Documentation Control will establish the groundwork required to manage incoming documentation to a facility pre, post and during construction as well as understand how to control documentation created on a site.
During construction, there is an influx of documentation from multiple sources, as well as the requirement to control the distribution of information to those who are working on the construction site. There is also a large requirement to manage the requests for information (RFI) that are created, and their returned decisions.
The addition of managing documentation and records that are created out on a facility during the continual operation and maintenance also requires a specific set of processes to ensure that all site changes are appropriately captured in the existing documentation.
Document controllers that have been temporarily or permanently assigned to a construction site will need to have a solid understanding of the unique requirements of the construction and post construction phases. They must already understand the upstream environment within the data flow, and be able to process and quality check the incoming information.
- This course does not have prerequisites, students must however meet the recommendations and requirements in the Notes section along with any proficiencies identified below.
Courses are instructor-led, face-to-face and may be delivered in three formats:
- In Class - all classes are taught in a computer lab.
- Online - all classes are taught synchronously in real-time.
- Blended - delivery is both in a computer lab and synchronously online, alternating weekly.
It is the students responsibility to carefully read the course section content below to know which delivery options are available for the course they are registering into.
- Registrations within 24 hours of course start time must be made by phone (403-220-2988).
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Course Level Learning Outcomes
- Demonstrate the flow of information to and from a facility
- Tabulate the requirements of incoming data and documentation
- Explain best practices for site documentation maintenance
- List the possible issues with facility infrastructure and its effect on data management
- Justify the minimum quality assurance and control requirements
- Summarize the methods used for facility records
Topics of Instruction
- Receiving documentation and data at a construction site or facility
- Distribution to crews and operators
- Facility documentation and data maintenance
- Documentation and data created at a facility
- Working within a Management of Change process
- Remote infrastructure issues and manual solutions
- Various facility documents and data sets, what they are, who they are for
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Recommendations and Requirements
Courses are 30 hours and are scheduled to be completed in either 5 weeks or 10 weeks. Generally, 5-week courses have two classes per week, and 10-week courses have one class per week.
Courses may be delivered in class, online, or blended (both in class and online). All delivery formats will use Desire2Learn (D2L) and Adobe Connect Meeting (ACM) tools to varying degrees and it is the students responsibility to ensure they are comfortable with these tools prior to the start of the first class.
Students are encouraged to read Student Online Learning Resources to determine the delivery format that will best meet their learning needs.
- Students familiar with D2L and ACM from previous course work require no further introduction to these learning tools.
- Students who register into an in class only course section and who are unfamiliar with D2L and ACM learning tools are recommended to take the necessary time to fully explore these learning tools prior to the start of class.
- Students who register into an online or blended course section and who are unfamiliar with D2L and ACM learning tools are recommended to take BMC 352 Learning Online.
For online and blended delivery, students should have access to their own computer with required software, Internet connection, a headset with speakers and microphone, webcam, and a monitor large enough to display multiple applications (or the use of two monitors). Students should test their environment prior to the start of class to ensure everything is working properly.
- There is no special software required.
- There are no textbooks required.
It is strongly recommended that students attend every class. It is the responsibility of the student to communicate potential absenteeism to the instructor.