Document Management Principles is designed to educate individuals in the technical elements and best practices of applied project document management.
The ability to work with and provide input into the creation of workflows that encompass best practices in document management is an invaluable tool for any document controller, and the organization they work for.
Document Management encompasses much more than data entry, and it is crucial for document controllers to understand the different elements of document management to better establish the basic rules that govern each division.
This course is designed to provide individuals in the field of document control the fundamentals that will allow them to work more proactively within their organization.
- This course does not have prerequisites, students must however meet the recommendations and requirements in the Notes section along with any proficiencies identified below.
Courses are instructor-led, face-to-face and may be delivered in three formats:
- In Class - all classes are taught in a computer lab.
- Online - all classes are taught synchronously in real-time.
- Blended - delivery is both in a computer lab and synchronously online, alternating weekly.
It is the students responsibility to carefully read the course section content below to know which delivery options are available for the course they are registering into.
- Registrations within 24 hours of course start time must be made by phone (403-220-2988).
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Course Level Learning Outcomes
- Explain best practices and tools to create, manage, distribute and maintain different forms of data
- Justify the minimum quality assurance and control requirements
- Interpret regulatory and legal compliances
- Prepare appropriate decisions in multiple situations
- Tabulate securities of files and information
Topics of Instruction
- Technical documentation and data control basics
- Publishing technical documentation
- Setting expectations for incoming documentation and data
- Third party and vendor documentation and data control basics
- Controlling uncontrolled information and communication
- Facility data books and operating manuals purpose and creation
- Modifiable documentation and data control basics
- Concurrent work control and management methods
- Software for document control basics
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Recommendations and Requirements
Courses are 30 hours and are scheduled to be completed in either 5 weeks or 10 weeks. Generally, 5-week courses have two classes per week, and 10-week courses have one class per week.
Courses may be delivered in class, online, or blended (both in class and online). All delivery formats will use Desire2Learn (D2L) and Adobe Connect Meeting (ACM) tools to varying degrees and it is the students responsibility to ensure they are comfortable with these tools prior to the start of the first class.
Students are encouraged to read Student Online Learning Resources to determine the delivery format that will best meet their learning needs.
- Students familiar with D2L and ACM from previous course work require no further introduction to these learning tools.
- Students who register into an in class only course section and who are unfamiliar with D2L and ACM learning tools are recommended to take the necessary time to fully explore these learning tools prior to the start of class.
- Students who register into an online or blended course section and who are unfamiliar with D2L and ACM learning tools are recommended to take BMC 352 Learning Online.
For online and blended delivery, students should have access to their own computer with required software, Internet connection, a headset with speakers and microphone, webcam, and a monitor large enough to display multiple applications (or the use of two monitors). Students should test their environment prior to the start of class to ensure everything is working properly.
- There is no special software required.
- There are no textbooks required.
It is strongly recommended that students attend every class. It is the responsibility of the student to communicate potential absenteeism to the instructor.