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ICT 741 Document Management Introduction




Course Description

Document Management Introduction is designed to educate individuals in the overall aspects and integration of Document Management into an organization, with a focus on the engineering sector.


Course Details

Being able to identify how Document Management and Control fits in to an organization will enable Document Controllers to become valuable team members who provide support when it is needed, knowing why and how to achieve the best results possible.

For the Document Control department to become ingrained with a project’s progression means that the service this profession offers is to be greatly improved. This will have a direct impact on the improvement of practices within an organization, and will assist in the expedition of documentation distribution.

This course offers insight to those who are currently working within the Document Control field, or those looking to enter the field, with the details of how the service directly affects those it serves.


Prerequisites

  • This course does not have prerequisites, students must however meet the recommendations and requirements in the Notes section along with any proficiencies identified below.

Delivery

Courses are instructor-led, face-to-face and may be delivered in three formats:

  • In Class- all classes are taught in a computer lab.
  • Online - all classes are taught synchronously in real-time.
  • Blended - delivery is both in a computer lab and synchronously online, alternating weekly.

It is the students responsibility to carefully read the course section content below to know which delivery options are available for the course they are registering into.

Registration

  • Registrations within 24 hours of course start time must be made by phone (403-220-2988).

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Course Content

Course Level Learning Outcomes

  • Describe how Document Management fits into organizations and industries
  • Demonstrate a holistic understanding of how documentation is created and how and when it is utilized
  • Explain best practices in managing corporate governance documentation

Topics of Instruction

  • History of Document Control
  • Roles of Document Control
  • Document Control in Project Management
  • Engineering disciplines explained
  • Document Control in Facility Construction
  • Operations and Maintenance explained
  • Management of Change and documentation
  • Facility Construction Turnover documentation
  • Corporate Governance documentation basics

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Notes

Recommendations and Requirements

Course Duration

Courses are 30 hours and are scheduled to be completed in either 5 weeks or 10 weeks. Generally, 5 week courses have two classes per week, and 10 week courses have one class per week.

Delivery Formats

Courses may be delivered in class, online, or blended (both in class and online). All delivery formats will use Desire2Learn (D2L) and Adobe Connect Meeting (ACM) tools to varying degrees and it is the students responsibility to ensure they are comfortable with these tools prior to the start of the first class.

Students are encouraged to read Student Online Learning Resources to determine the delivery format that will best meet their learning needs.

  • Students familiar with D2L and ACM from previous course work require no further introduction to these learning tools.
  • Students who register into an in class only course section and who are unfamiliar with D2L and ACM learning tools are recommended to take the necessary time to fully explore these learning tools prior to the start of class.
  • Students who register into an online or blended course section and who are unfamiliar with D2L and ACM learning tools are recommended to take BMC 352 Learning Online.

Required Tools

For online and blended delivery, students should have access to their own computer with required software, Internet connection, a headset with speakers and microphone, webcam, and a monitor large enough to display multiple applications (or the use of two monitors). Students should test their environment prior to the start of class to ensure everything is working properly.

Required Software

  • There is no special software required.

Textbooks

  • There is no textbook required.

Attendance

It is strongly recommended that students attend every class. It is the responsibility of the student to communicate potential absenteeism to the instructor.

Prerequisites

  • This course does not have prerequisites, students must however meet the recommendations and requirements in the Notes section along with any proficiencies identified below.

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Proficiencies

  • Students who register into an online or blended course section and who are unfamiliar with D2L and ACM learning tools are recommended to take BMC 352 Learning Online.
  • Students must be familiar with the personal computer, keyboard and mouse.
  • Students must have Microsoft Windows skills and knowledge, and be able to perform the following tasks:
    • start and run Windows
    • use the taskbar, Start button and Help feature
    • use Minimize, Maximize, Restore Down/Up and Close
    • use the left and right mouse buttons appropriately
    • understand file management techniques
    • navigate between files, folders, or drives.

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Applies Towards the Following Certificate(s)



Thank you for your interest in this course. Unfortunately, the course you have selected is currently not open for enrolment. Please complete a Course Inquiry so that we may promptly notify you when enrolment opens.

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