Who is Eligible?

University of Calgary staff members in AUPE, MaPS (Management and Professional Staff), Academic and Senior Leadership Team:

  • Regular, Fixed Term, and Limited Term staff members
  • Appointment must be of greater than six months duration
  • Recurring Part-time, Temporary Relief, Temporary Short Term, Project Short Term, Casual, and Student Employees are not eligible for Tuition Support
  • Eligible after completion of six months of service in an eligible position. The start date of the course must be following the completion of the six month waiting period
  • Employees must be actively at work at course commencement date
  • Staff members are not eligible for tuition support if:
    • You terminate prior to the start date of the course
    • If the start date of the course is prior to the completion of the 6 month waiting period
    • The employee is not active at the start date of the course. This includes being on a leave without pay, parental leave, Long Term Disability or sessional lay off.

University of Calgary Academic Staff and Senior Leadership Team:

  • Continuing, Contingent Term and Limited Term Academic staff members
  • Sessional, Term Certain appointments are not eligible for Tuition Support
  • Eligible from start date of employment

If you are not eligible for the Tuition Support Benefit you will be responsible to pay for the full course fee. Please visit the Tuition Support website for full program details and to review the program eligibility requirements for your staff group.

What is Covered?

AUPE and MaPS employees:

  • 4 Academic credit courses, half-course equivalent offered at the University of Calgary per academic year (July 1 – June 30). Based on the undergraduate half-course tuition and graduate course fee listed in the current University of Calgary Fee Chart.
  • Up to 4 courses offered by Continuing Education per academic year (July 1 – June 30).
  • The benefit is prorated for part-time employees. Please see the Tuition Support application form for more details.
  • Continuing Education courses over $2,000 may count as more than 1 benefit course. Please contact the Integrated Service Centre at 403-220-5932 if you have questions about the benefit allocation for a specific course. Note: When the benefit limit of Continuing Education courses supported by this program is exceeded, a 25% fee discount for most courses is available.

Academic staff and Senior Leadership Team:

  • 3 Academic credit courses, combined with their spouse, half-course equivalent offered at the University of Calgary per academic year (July 1 – June 30). Based on the current undergraduate half-course tuition and graduate course fee listed in the current University of Calgary Fee Chart.
  • Up to 3 courses offered by Continuing Education per academic year (July 1 – June 30).
  • The benefit is prorated for part-time employees. Please see the Tuition Support application form for more details.
  • Note: When the benefit limit of Continuing Education courses supported by this program is exceeded, a 25% fee discount for most courses is available.

Note for all employee groups:

Continuing Education courses over $2,000 may count as more than 1 course for the purpose of tuition support. Please contact the Integrated Service Centre at 403-220-5932 if you have questions about the benefit allocation for a specific course. Any of the daytime 14-hour Microsoft Office Application courses can be bundled and treated as equivalent to one Continuing Education course. Students must register in all three courses at the same time. To confirm please call 403-220-2988 prior to registration.

Travel Study courses are excluded from the tuition support program.

What Continuing Education Tuition Support is Available?

  • Tuition fees only
  • Tuition fees are advanced — you do not need to apply for reimbursement
  • Tuition support for part-time staff is prorated; please see the Tuition Support form for more details.

Conditions

If course is not completed or if employment terminates prior to completion of course tuition will be deducted from pay.

Students (staff) requesting a transfer from one course section to another must submit a new tuition support form identifying the new/different course section they wish to take. Transfers between course sections cannot be processed without the supporting HR tuition support form.

The standard Refund and Withdrawal policy applies to students using the tuition support benefit. Employees who drop or transfer a course at any time after enrolment will be required to pay a $25 administrative fee.

Application

  1. Confirm your eligibility to participate in the Tuition Support Program with respect to your staff group, position, waiting period, and the number of courses you have enrolled in for the academic year.
  2. Complete the Continuing Education Tuition Support Application Form available on the HR website.
  3. Scan and email your completed application form to conted@ucalgary.ca or fax the application form to Continuing Education at 403-284-5702. Your completed Continuing Education Tuition Support Application form serves as payment of tuition and as enrolment in the course.

Frequently Asked Questions

Do courses I take under the Tuition Support Program have to be related to my job?

No, you decide which courses you'd like to take, whether for job-related competency development, or for personal interest and development.

Are Continuing Education short courses, seminars, workshops or conferences covered?

Yes, the Tuition Support Program covers the cost of tuition for Continuing Education courses, including short courses, seminars, workshops and conferences. Some exclusions apply. You should confirm with Continuing Education that the discount applies to the course.

What happens when I exceed the limit of 4 Continuing Education courses?

A 25% fee discount applies to eligible Continuing Education courses you pay for yourself. Courses excluded from the 25% fee discount include computer lab based courses, and ESL cohort programs. Always check with the program area when registering as per tuition support and 25% discount eligibility.

Are my family members eligible for tuition support under this program?

This program does not apply to family members. However, if your dependent children are enrolled in degree-program courses at the University of Calgary, you may be eligible for a tuition fee waiver or remission benefit. Obtain Application for Tuition Fee Waiver for Spouse or Dependent Children of Support Staff or Academic Staff Tuition Fee Remission Application for Dependent Children or more information can be found on the Tuition Support Program webpage.

Can I transfer to a different course?

Yes. The student will be required to pay a $25 transfer fee before the transfer can occur. Please fill out a new Tuition Support form specifying the new course and section you wish to transfer to and present it to Continuing Education registration staff.

For more information and guidelines, please refer to the Human Resources Web site.

Income Tax

Tuition support is considered a non-taxable benefit offered to employees of the University of Calgary. Employees should NOT request T2202A's for courses that were paid via tuition support unless those courses were taken by their spouse or dependents.

The Canada Revenue Agency has developed guidelines on employer-paid educational costs to help one determine if there is a taxable benefit for employees. When the training is mainly for the employer's benefit, there is no taxable benefit whether or not the training leads to a degree, diploma, or certificate. A taxable benefit may apply when the training is mainly for the employee's benefit. For more information, click here.

For more information about the Tuition Support Program, contact:

Tuition Support Program rules or eligibility requirements:

Integrated Service Centre
Phone: 403-220-5932
Email: hr@ucalgary.ca
Website: www.ucalgary.ca/hr/tuition_support_program

Course enrolment or withdrawal inquiries:

University of Calgary Continuing Education
Phone: 403-220-2866
Fax: 403-284-5702
Email: conted@ucalgary.ca