Who is Eligible?

• University of Calgary staff members in AUPE and MaPS (Management and Professional Staff):
  • Regular, Sessional, Limited Term Full-time and Part-time staff members
  • Appointment must be of greater than six months duration
• University of Calgary Academic Staff:
  • Academic staff members as defined in the TUCFA collective agreement shall be eligible for tuition fee remission benefit to courses offered through University of Calgary Continuing Education (credit or non-credit courses). See Clause 2.13 in Schedule A to the agreement for details.

When Eligible?

After completion of six months of service.

What is Covered?

AUPE and MaPS employees:

• Up to 4 degree program courses (half-course weight) offered at the University of Calgary per academic year
• Up to 4 courses offered by Continuing Education. For detailed guidelines, please refer to the Tuition Support Program registration form.
• Note: When the limit of 4 Continuing Education courses supported by this program is exceeded, a 25% fee discount for most courses is available.

Academic staff:

• See Clause 2.13 in the TUCFA collective agreement for details.

Note for all employee groups:

• Coaching Program Courses are covered only on the condition that staff assign all 4 of their eligible courses for a given year to a single registration. Courses that this currently applies to include:
  • Foundation of Personal Leadership
  • Art and Practice of Ontological Coaching
• Desktop Application courses, such as Microsoft Word and other computer application courses can be bundled into three courses per tuition support benefit.
• Travel Study courses are excluded from the tuition support program

What Support is Available?

• Tuition fees only
• Tuition fees are advanced - you do not need to apply for reimbursement
• Tuition support for part-time staff is prorated based on FTE complement. (e.g. 3 days / week = .6 FTE x $400 course fee = $240 tuition support available)

Conditions

If course is not completed or if employment terminates prior to completion of course tuition will be deducted from pay.

Application

• Obtain a Tuition Support Program registration form from the Human Resources or Continuing Education to register for courses or click here to download.
• Refer to the Tuition Support Program registration form for more detailed information or contact Human Resources.
• Note: Payment up front for your course is not required if you are using the tuition support benefit. Also note that only the Tuition Support Program registration form is required and it does not need to be accompanied by a Continuing Education course registration form.

Frequently Asked Questions

Q: Do courses I take under the Tuition Support Program have to be related to my job?

A: No, you decide which courses you'd like to take, whether for job-related competency development, or for personal interest and development.

Q: Are Continuing Education short courses, seminars, workshops or conferences covered?

A: Yes, the Tuition Support Program covers the cost of tuition for Continuing Education courses, including short courses, seminars, workshops and conferences. Some exclusions apply. You should confirm with Continuing Education that the discount applies to the course.

You may enroll in any three courses from the Microsoft Office suite of courses available through Continuing Education as the equivalent to one course for tuition support. This offers includes all of the courses available in the Desktop Applications Certificate program with the exception of the following two courses: Advanced Excel with Macros and VBA and Advanced Access with Macros and VBA.

Q: What happens when I exceed the limit of 4 Continuing Education courses?

A: A 25% fee discount applies to eligible Continuing Education courses you pay for yourself. Courses excluded from the 25% fee discount include computer lab based courses, and ESL cohort programs. Always check with the program area when registering as per tuition support and 25% discount eligibility.

Q: Are my family members eligible for tuition support under this program?

A: This program does not apply to family members. However, if your dependent children are enrolled in degree-program courses at the U of C, you may be eligible for a tuition fee waiver or remission benefit. Obtain Application for Tuition Fee Waiver for Spouse or Dependent Children of Support Staff or Academic Staff Tuition Fee Remission Application for Dependent Children forms from Human Resources or the Fees Office for more information.

For more information/guidelines, please refer to the U of C Human Resources Web site.

Income Tax

Tuition support is considered a non-taxable benefit offered to employees of the University of Calgary. Employees should NOT request T2202A's for courses that were paid via tuition support unless those courses were taken by their spouse or dependents.

The Canada Revenue Agency has developed guidelines on employer-paid educational costs to help one determine if there is a taxable benefit for employees. When the training is mainly for the employer's benefit, there is no taxable benefit whether or not the training leads to a degree, diploma, or certificate. A taxable benefit may apply when the training is mainly for the employee's benefit. For more information, click here.

The registration form For Tuition Support is available here.

For more information about the Tuition Support Program, contact:

Human Resources
Phone: 403-220-5932

Continuing Education
Phone: 403-220-2866